- Personal information we collect, how we use it, and with whom we may share it
- Our relationship with other websites
- How you can correct any inaccuracies in your personal information
- Security procedures we use to protect your personal information from misuse
- Retention of your personal information
- Country-specific requirements
We encourage you to read this whenever you visit our Hot Feet Fitness locations or Sites, since we may change this policy from time to time. A copy of the current policy is always posted at www.HotFeetfitness.com/legal-privacy.
1. The information we collect, how we may use it and share it.
Anonymous Electronic Information.
Collection. In general, you can browse the non-password protected portions of our Sites without telling us who you are or revealing any personal information about yourself. We do, however, collect your computer’s or mobile device’s IP address, which you necessarily disclose when you visit the Sites so that data (such as the web pages you request) can be sent to your computer or device. The Sites utilize "cookies" and similar technologies which are anonymous, unique identifiers that web pages on the Sites may use to store data on your computer or send data to our web server. Should you decide not to accept cookies from the Sites, you will limit the functionality we can provide when you visit the Sites.
Participation in Activities.
Collection. We receive and may store information you enter on the Sites or give to us in any other way, such as at a Hot Feet Fitness location. For example, we collect information that you provide us when you make an appointment, fill out a survey or a questionnaire, engage in social networking with us, enter a contest or sweepstakes, request information, fill out an employment or franchise application or otherwise contact us. If you choose to share any personal information with us, you will see that the amount and type of personal information required by us depends on the activity you are engaging in. Depending upon the activity, some of the information we ask you to provide is identified as mandatory and some is voluntary. If you do not provide the mandatory information for a particular activity, you will not be able to engage in that activity.
Use and Sharing. We may use personal information you provide for particular activities related to our business, including, without limitation, appointment processing; credit card or electronic payment processing; collections; location visit information; customer service; marketing and research; processing your employment or franchise application; contests and sweepstakes; responding to your request; providing product, service, promotional and other information to you; and to contact you regarding administrative notices.
We may share personal information you provide with our parent company, subsidiaries, affiliates for our or their applicable business purposes. We may also share such information with our franchisees, vendors, or other business partners with whom we collaborate or work with to provide specific services to you or if we think the products or services they offer would be of interest to you. Our franchisees, vendors, or other business partners may use this information for marketing and solicitation purposes. Each of these parties’ privacy policies will govern how they use your personal information. While we try to be selective in working with third parties, we are not responsible for their use of your personal information. Where payments are involved, we must release your credit card information to credit card authorization service providers and associated banks to process your payment for purchases, returns or refunds. We may transfer to Microsoft, its agents, and our other online service providers, personal information you provide to us so that these parties may store and process your personal information.
Your Hot Feet Fitness location visit data (for all Hot Feet Fitness® locations that you visit) and personal information may be made available to those locations’ franchisees, management and employees, as well as to any contracted service providers whom you have engaged to provide services to you. Each of those parties is obligated to maintain the confidentiality of your personal information, and is permitted to access and use your personal information solely for the purpose of providing or enhancing services you use through the Hot Feet Fitness® locations system.
We may share aggregate information with vendors, potential advertisers, business partners, or other third parties. Aggregate information does not include personal information.
Except as described in this section, we will not give or sell your personal information to any other party for its use in marketing or solicitation.
We may disclose personal information in any of the following circumstances: (1) in response to a subpoena, search warrant, court order, or other legal process or request, or as may otherwise be required by applicable law or regulation; (2) to protect and defend our rights or property or those of its franchisees, suppliers, related entities, affiliates, business partners, or others; or (3) as we, in our sole discretion, believes is appropriate under exigent circumstances in response to a perceived threat to the personal safety, property, or rights of any other person or organization.
In addition, since our database is a business asset, in the event we are reorganized or sold to or merged with another company, we may sell, assign, or transfer your personal information to a purchaser of all or substantially all of our business assets, or to an affiliate, as applicable.
2. Our relationship with other sites that can be accessed through this site
3. Access and correction of your personal information
We strive to maintain the accuracy and integrity of the personal information in our databases and to keep that information up-to-date. We encourage you to promptly update your personal information if it changes. You may request a copy of the personal information we have about you. You may send a request by letter to: Hot Feet Fitness, Attention: Chief Privacy Officer, 635 SW 133rd St. Suite 100, Seattle, WA 98146.
All communications must be in the English language. We will respond to reasonable requests within the time limits established by applicable law or within a reasonable time if no time limit is established by applicable law. For your protection, we may ask you for additional information to verify your identity. In most cases, we will provide the information you request and correct or delete any inaccurate personal information you discover. We reserve the right, however, to limit or deny your request to the extent permitted by applicable law if: (1) the disclosure may be threat to the personal safety, property, or rights of any other person or organization; (2) the disclosure may lead to a violation of applicable laws or regulations; or (3) where you have failed to provide sufficient evidence to verify your identity.
4. Security of your personal information
We take what we believe to be reasonable precautions and have implemented managerial and technical procedures to try to protect the security of data and information, including personal information. However, we cannot guarantee against any loss, misuse, unauthorized disclosure, or alteration or destruction of data or personal information. You provide your personal information to us at your own risk. You acknowledge that: (1) there are security and privacy limitations in computer systems and on the Internet which are beyond our control; (2) the security, integrity, and privacy of any and all information and data exchanged between you and us through the Sites, including personal information, cannot be guaranteed; and (3) any such information and data, including personal information, may be viewed or tampered with by a third party while such information or data is being used, transmitted, processed, or stored.
5. Retention of your personal information
We keep your personal information only as long as we need it for the purposes for which it was originally collected (or to which you have subsequently consented) or for other legitimate purposes (such as regulatory compliance), or as permitted by applicable law.
Hot Feet Fitness complies with the Canadian Personal Information Protection and Electronic Documents Act (“PIPEDA”) and substantially similar provincial laws and regulations.
Purposes. We collect personal information for the purposes listed above and we may share your personal information with the third parties listed above under the heading “1. The information we collect, how we may use it and share it.” We will post Notices outlining any new purpose for the use of your personal information. Your failure to object to such uses shall be deemed to be your consent to the use of your personal information for the new purposes so indicated. In the event we intend to use your personal information for a purpose unique to you, we will obtain your specific consent for the use of your personal information for that purpose.
Consent. When you access the Sites, request or use services from us, whether directly or through our representatives, affiliates or franchisees, we will deem you to have consented to the use and processing of your personal information for the purposes set forth above. In the event we wish to utilize your personal information for purposes unique to you, other than those listed above under the heading “1. The information we collect, how we may use it and share it,” we will obtain your consent as identified in the section entitled “Purposes” immediately above.
Disclosure and Retention. We will collect and use your personal information only in the manner and for the uses set forth above in the section entitled “Purposes” and only for so long as may be set forth under the heading “5. Retention of your personal information”.
Accuracy. We strive to maintain the accuracy and completeness of your personal information. You may ask us to correct information contained within our records. Request for correction must be made in writing to by mail to the address set forth under the heading “3. Access and correction of your personal information.”
Safeguards. We take reasonable precautions to protect your personal information from loss, misuse, and unauthorized access, disclosure, alteration, and destruction as set forth above in the under the heading “4. Security of your personal information.”
Individual Access. Upon your request, we will disclose to you whether we have any of your personal information in our possession. Written requests should be directed to Hot Feet Fitness, LLC, Attention: Chief Privacy Officer, 635 SW 133rd St. Suite 100, Seattle, WA 98146 U.S.A. We will provide you with a written response explaining the use of your personal information and the organizations to which we disclosed it. You may correct or amend any personal information if you believe it is inaccurate or incomplete. We specifically reserve the right to deny you access to your personal information if that would likely reveal personal information about a third party or otherwise are of the opinion that the disclosure of your personal information would be objectionable pursuant to Section 9 of PIPEDA. We will either provide you with access to your personal information or object to your access within thirty (30) days of our receipt of your request.
Complaints. If you have a complaint concerning our collection or use of your personal information, please contact Hot Feet Fitness, Attention: Chief Privacy Officer, 635 SW 133rd St. Suite 100, Seattle, WA 98146, or by e-mail at privacy@HotFeetfitness.com. We will attempt to respond to and resolve those complaints to your satisfaction.